UVa's Microsoft Campus Agreement is a subscription site licensing program based upon the institutional headcount rather than the individual machine count. It makes the most commonly-used Microsoft products available to full- and part-time faculty and staff employed in Agency 207 (mostly state-funded academic and administrative units) in a way in which departments need not budget directly for these costs. Licenses must be installed on University-owned equipment; but home use is allowed under certain conditions.
Like the Select Contract, the Campus Agreement lets departments ensure all software installed on departmental computers is fully and legally licensed.
Benefits of the CA for University Departments
The Campus Agreement (CA) benefits University departments in the following ways:
- No per-license cost to University departments for included software to be used on University-owned computers;
- Lower overall cost to the University—pricing under the Campus Agreement is the lowest possible for Microsoft products;
- Free upgrades to the latest versions of the software covered under the agreement;
- No more internal purchase orders—elimination of the administrative overhead involved in the purchasing and tracking cycle for individual licenses;
- Predictable budget planning, with no spending spikes when a new version is released; and the
- Software Assurance Program; management tools, e-learning courses, legacy PC transition software.
Contract Details
The initial agreement is for 3 years, with optional one-year extensions.
In the event that the Campus Agreement is renewed and the currently covered products remain in the updated agreement, licenses to use the covered software and CALs (Client Access Licenses) will remain intact. Should the Campus Agreement end for any reason, ITC will work with Microsoft to obtain perpetual use rights for any software that was distributed under the agreement.
When purchasing new equipment through the DCI program, the license for the operating system and Office are included in the price. Otherwise, see Obtaining Your Software for information on how to get software for departmental use.
Other Licensing Options
For all Microsoft products not included under the Campus Agreement, the Microsoft Select Agreement (SA) is available to faculty/staff and provides significantly reduced prices. Under the SA, the licenses are perpetual, meaning the University owns the rights to the software. The University will always be able to use the software versions purchased under the Select Agreement, and departments can purchase upgrades to future versions as long as the Select Agreement remains in effect.
If your department is not in Agency 207, but would like to participate in the Campus Agreement, please contact tony@virginia.edu for costs and procedures.