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Create an Offline Agenda in Oracle Calendar Using Linux

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To archive your Oracle Calendar (CorporateTime) entries, you can copy them from the online server to an offline agenda on your personal computer, which you can then access for historical reference:

  1. Create an offline, local version of your Oracle Calendar agenda, then
  2. Prevent future appointments from being scheduled on your Oracle Calendar.

Optionally, you may want to change your offline agenda's password so your online and offline passwords are synchronized, and remember these warning about working offline in Oracle Calendar.

Create an Offline Agenda Using Linux

  1. Open the Oracle Calendar application and log in as you normally do.
  2. Under the Tools menu, select Options.
  3. From Options, select Offline.
  4. On the Offline window, select the Download tab.
    • Note: You have the option under Downloads to specify a range of data you would like to download, or you can select the All Entries option. If you would like to have an archive of all of the information you have in Oracle Calendar, then you should select All Entries. In that case, the actual download can take some time.
  5. Click OK once you have made your selection.
  6. Under File, select Download to Local File. If you have opted for All Entries, this can also take awhile.
  7. To verify that all of your selected entries have been downloaded, open the File menu again and select Work Offline. You will now see the local, offline version of what was on the server online.
  8. To get back to the server version of your Calendar, select Work Online from the File menu.

ITC recommends you also export a file from Oracle Calendar into Exchange that contains the online version of your calendar. Otherwise, if the Oracle Calendar software is removed from your computer, the offline agenda you've created may no longer be accessible.

Prevent Appointments on Your Oracle Calendar

Once you have made the change from Oracle Calendar (CorporateTime) to Exchange, you should prevent others from entering additional meetings for you into Oracle. That can be done in two ways:

  • Method 1: Make an appointment in your Oracle Calendar agenda that indicates you have switched to using Exchange, and you should not be scheduled for appointments in Oracle Calendar. This will only be necessary until January 15, 2008, when Oracle Calendar is no longer available at UVa. This method is useful if you still need to keep both calendaring systems alive during the transition period while your colleagues migrate to Exchange.
    • Note: This method will not prevent people from inviting you to events, nor will it stop your delegates (if you have any) from putting items on your calendar.
  • Method 2: Take away all permissions for people to view your Oracle Calendar or invite you to events.
    • Note: This approach will prevent those that do not have access to Exchange from being informed about your participation in shared events. To remove Oracle Calendar permissions as described:
      • On the Tools menu, choose Access Rights.
      • Remove all Designate permissions.
      • Remove Viewing permissions.
      • Remove Viewing Tasks permissions.
      • On the Scheduling tab, do not allow default persons to invite you to entries.

Change Your Offline Password

If you have changed your Oracle Calendar (CorporateTime) online server password and also have an offline agenda, you may want to synchronize the passwords. To do so, log into Oracle Calendar in Offline mode to change the password.

  1. When the login window appears, use the Connect to drop-down menu to select Offline.
  2. Enter your username and current offline password to login to your offline agenda.
    • Note: If you are not sure of your Profile name, enter what you think it is, along with the password. If you have chosen the wrong name, an error message will appear telling you how the Offline agenda is saved. Use the information provided in the error message to log in.
  3. On the Tools menu, select Change Password.
  4. Exit your offline agenda.
  5. Enter your current offline password, then your new password. When prompted, re-enter your new password.
  6. When you return to the online view, a Password Reconciliation window may appear. Select one of the three options available. Keep in mind that if the passwords for your online and offline calendars are kept different, you will be prompted to enter both of the passwords.

A Warning Regarding the Offline Agenda

When you log into Oracle Calendar (CorporateTime), you may be prompted to enter an offline password, and then not have your login accepted. This is a known bug in Oracle Calendar. If it happens to you, follow our instructions for eliminating the error. Note, however, that following the instructions will delete your online agenda, as well as those of any other users of the same machine, and new ones will have to be created.

© 2008 by the Rector and Visitors of the University of Virginia.

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