Move to Microsoft Exchange

Import Your Address Book Into Microsoft Exchange

[Nov 23, 2009 14:09] Web access to Microsoft Live@edu accounts now works.

To import the contacts in your address book from your Central Mail Service (CMS) account into your UVa Microsoft Exchange service mailbox:

Iif you were a Thunderbird or Mulberry user:

  1. Export your address book from Thunderbird or Mulberry into a data file;
  2. Then, import your address book data file into Outlook 2007 or 2003, or Entourage.

If you were a Eudora user:

  • The address book import process is not exactly the same as with other email programs.
  • You cannot import your contacts if you are on a computer running Vista, but if you're running XP, Microsoft has instructions on how to import your address book.
  • If you have further questions, contact the ITC Help Desk.

Step 1: Export Your Address Book from Your Current Email Program

Follow the instructions below to export an address book data file from Thunderbird or Mulberry:

Thunderbird Users

  1. Open Thunderbird.
  2. Click on the Address Book icon or under the Tools menu, select Address Book.
  3. In the lefthand section of the window, highlight the address book you would like to export. In most cases, this will be your Personal Address Book.
    • Tip: Before proceeding with the export, do a quick review of what is currently in your Address Book, because one of Thunderbird's default settings is to save the email address of anyone to whom you have ever sent an email, so your address book may include email addresses that are not used on a regular basis, or can be found through UVa resources (Global Address Book or LDAP).
  4. Under the Tools menu, select Export.
  5. On the Export Address Book window, enter a location where you would like to save the file.
  6. Enter a name you would like to give the file. (The File type should be “LDIF (*.ldi, *.ldif) if you are on a Windows computer, or Comma Separated (*.csv) if you are on a Mac.)
  7. Click Save.
  8. Go on to Step 2.

Mulberry Users

  1. Open Mulberry.
  2. From the Address menu, select Address Book Manager.
  3. Double-click the address book you would like to export.
  4. From the Address Menu, select Export Addresses and then the LDIF format for Windows or "Outlook" for Mac.
    Enter a file name and then click Save.
  5. Close Mulberry.
  6. If you are on a Windows computer, rename the file from the .txt extension to a .ldif extension. (Note: This step is not done on a Mac.)
  7. Go on to Step 2.

Step 2: Import Your Address Book into Microsoft Exchange

Follow the instructions below to import the address book data file into Outlook 2007, Outlook 2003, or Entourage.

Outlook 2007

  1. Open Outlook Express. Cancel out of all windows that prompt you to setup or import accounts.
  2. From the File menu, select Import and then Other Address Book.
  3. In the Address Book Import Tool window, click LDIF-LDAP Data Interchange Format. Click Import.
  4. Browse to locate the file you saved in the Export instructions above. Highlight file and click Open.
  5. Close Outlook Express.
  6. Open Outlook 2007.
  7. Click on the Contacts icon.
  8. Under the File menu, select Import and Export…
  9. In the Import and Export Wizard window, select Import Internet Mail and Addresses. Click Next.
  10. On the Outlook Import Tool window, select Outlook Express 4.x, 5.x, 6.x or Windows Mail option.
  11. Uncheck Import Mail. Click Next.
  12. On the Import Address window, click Finish after selecting the appropriate option for how to handle duplicates.
  13. Click OK on the Import Summary window. You should now see the imported information in your Contacts list.

Outlook 2003

  1. Open Outlook Express (on a Windows XP computer) or Windows Mail (on a Vista computer). Cancel out of all windows that prompt you to setup or import accounts.
  2. From the File menu, select Import and then Other Address Book.
  3. In the Address Book Import Tool window, click LDIF-LDAP Data Interchange Format. Click Import.
  4. Browse to locate the file you saved in the Export instructions above. Highlight file and click Open.
  5. Close Outlook Express or Windows Mail.
  6. Open Outlook 2003.
  7. Click on the Contacts button.
  8. Under the File menu, select Import and Export…
  9. From the Import and Export Wizard window, select Import Internet Mail and Addresses. Click Next.
  10. In the Outlook Import Tool window, select Outlook Express 4.x, 5.x, 6.x or Windows Mail option.
  11. Uncheck Import Mail and Import Rules. Click Next.
  12. On the Import Address window, select the appropriate option for how to handle duplicates, then click Finish.
  13. Click OK on the Import Summary window. You should now see the imported information in your Contacts list.

Entourage 2004 for the Mac

  1. Open Entourage 2004 for Mac.
  2. Click on the Address Book button.
  3. From the File menu, select Import.
  4. Select the Import information from a text file option. Click the right arrow to continue.
  5. Select Import contacts from a tab- or comma-delimited text file. Click the right arrow to continue.
  6. Browse to locate the file you saved in the Export instructions above.
  7. Click Import once the file has been located.
    • Note: You will need to verify that the data being imported will map correctly. This is best done with the record that has the most data. For any fields that are listed under Unmapped fields,  drag from the right side to the right-half of the left side. As you drag, the field will highlight.
    • Once the mapping is complete, click Import.
    • You will then have the option to save this mapping configuration.
  8. Click Finish.

Note: Lists/Groups that were created in other email programs will not appear correctly during this import. You will need to re-create any Lists/Groups in Entourage 2004 for Mac:

Creating Distribution Lists in Entourage 2004 for Mac

  1. Open Entourage 2004 for Mac.
  2. Click on Address Book icon. Select Add Group.
  3. Enter a name for the group. Enter the addresses that need to be added to the group.
  4. Once all addresses have been added, close the window and save.

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