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Migrating from the Unix Mail System to the Central Mail Service (CMS)

Contents

Introduction
Registering your Central Mail Service Account
Installing Software to Access your CMS account
Forwarding Mail from the Unix System
Redelivering Current Mail to the Central Mail Service
Reading your CMS mail from Eudora
Moving Mail Folders from a Unix System to the Central Mail Service
Transferring Your Address Aliases from a Unix System to the Central Mail Service

If there is anything in this document that you do not understand, please contact the ITC Help Desk for assistance. Their telephone number is(434) 924-3731 and their email address is consult@Virginia.edu

The Central Mail Service (CMS) uses standard formats in its mail storage system making the migration of mail folders from other electronic mail systems possible. Mulberry is our recommended email program for reading the mail sent to your Central Mail Service account and for migrating messages, folders and addressbooks from blue.unix to the CMS. Eudora can also read electronic mail messages sent to your CMS account, as can the Web Mail Service that is available on the web at:

http://www.mail.virginia.edu

If you use electronic mail for sending and receiving mail only from a single incoming mailbox, migrating to Mulberry from unix.mail.virginia.edu will be a five step process:

1. Creating an account on the Central Mail Service

2. Registering your Central Mail Service (CMS) Account

3. Setting the forward feature on your Unix account to forward new messages to the CMS

4. Installing Mulberry on your computer

5. Redelivering messages already in your Unix account mailbox to the CMS

You may also want to move all the aliases you have created in the Unix system to the Central Mail Service. This document explains how to move your aliases in the section Transferring Your Aliases from a Unix System to the Central Mail Service.

Registering your Central Mail Service Account

Register your new Central Mail Service (CMS) account as your registered e-mail address. Registering your CMS account will ensure that messages sent to you with the address of mst3k@virginia.edu will arrive in your CMS mailbox.

Registering your CMS account involves:

• visiting the Central Mail Service Configuration Web Site

• logging in

• selecting the option for registering your email address

Installing Software to Access your CMS account

You can read and write email using your CMS account with an email client like Mulberry, by using the Web Mail Service, Thunderbird or Eudora.

Information on installing Mulberry or other email clients that are commonly used here at U.Va. is available at the Software Central website.

Reading your CMS mail from Eudora

To read your CMS mail from Eudora you need to make changes to your Eudora settings:

1. Start the Eudora e-mail program
2. Click on Tools (on the Mac Special)
3. Click on Options (on the Mac Settings)
4. Click on Getting Started
5. Under POP account: May have your Unix e-mail address, which looks something like: mst3k@unix.mail.virginia.edu
6. You need to change this information so that it reflects your CMS account address which will be similar to mst3k@m.mail.virginia.edu Your unique CMS address is made up of your U.Va. Computing ID (example: mst3k) and then an @ followed by the first letter in your UVa Computing ID (example m) followed by mail.virginia.edu.
7. Leave SMTP Server blank.
8. Click on OK.

Forwarding Mail from the Unix System

To create an auto-forward so that new, incoming messages to your Unix account are redirected automatically to your CMS account, use SecureCRT or Secure Telnet to log in to your Unix account and use the following instructions:

Creating a .forward file using Umenu

1. If you are using Umenu, select option:
   6) System Customization

   If you are not using Umenu, invoke it at the Unix prompt by typing umenu

2. Select option:
   6) Mail preferences

3. Select option:
   5) Forward All Mail to Another Address

4. Select option: 1) Edit your forward file

5. Type your complete CMS e-mail address. Example: mst3k@m.mail.virginia.edu
   Your Central Mail Service e-mail address is your U.Va. Computing ID (example: mst3k) followed by the first letter of your UVa Computing ID (example: m), and .mail.virginia.edu.

6. Exit the editor.
   

7. Check Mail Forwarding on the menu. The setting should show something like mst3k@m.mail.virginia.edu.

8. Type m to return to the Main menu.

We recommend that you use the bounce and aggregate commands in Pine to send messages from your current mailbox to your Central Mail Service (CMS) mailbox. Detailed instructions for accomplishing this task can be found at the web site at:

http://www.itc.virginia.edu/desktop/email/pine/bounce.html

If you DO NOT need to move any mail folders or aliases/addressbooks from the Unix System to the CMS, STOP HERE and exit from your Unix account.

Moving Mail Folders from a Unix System to the Central Mail Service

This section describes the procedure for transferring Unix mail folders to the Central Mail Service. Examples of Unix mailers include Elm, Pine, Upenelm, and Mush. The migration of mail folders from a Unix mailer to the CMS involves a two-step process: 1) Creating a link to your blue.unix account from Mulberry (this step is done only once), 2) Transferring your folders/messages from blue.unix to the CMS

Step 1: Creating a link to your blue.unix account from Mulberry

The following needs to be done only once.

1. Open Mulberry.
2. Click on File on the menu bar that is usually at the top of your screen/the top of the Mulberry window.
3. Click on Preferences - the Remote Preferences window will appear.
4. On the right side of the Remote Preferences: window, look for the words Simple and Advanced. They will usually appear one over the other, with Simple on top, and they are next to buttons.
5. In Remote Preferences, click on the button next to Advanced.
6. In Remote Preferences, click on Accounts - it will be a tab (Windows) or a button (Macintosh).
7. On the Accounts tab (Windows)/Accounts Preferences area (Macintosh), find the word Account: and click on the pulldown box after it.
8. On the Accounts tab (Windows)/Accounts Preferences area (Macintosh), in the pulldown box after the word Account:, click on New.
9. In the Create New Account dialog box, in the field under the words Account Name: give the account an appropriate name (blue.unix would work well in this instance and will be the name used in the examples in the remainder of this text).
10. In the Create New Account dialog box, make certain that the pulldown box next to the words Account Type: is set to IMAP Mailbox.
11. In the Create New Account dialog box, click on the OK button.
12. In the Remote Preferences dialog box, after the Server: field, type: unix.mail.virginia.edu
13. In the Remote Preferences dialog box, below the Server: field, you will see three tabs labeled: Authenticate (Windows) or Authentication (Macintosh), Options, and Extras.
    Click on the tab labeled Authenticate or Authentication.
14. In the Remote Preferences dialog box, on the Authenticate/Authentication tab, after the words User ID: put your U.Va. Computer ID (example: mst3k).
15. In the Remote Preferences dialog box, on the Authenticate/Authentication tab, for security reasons, leave the boxes for Save User ID and Save Password *unchecked* or blank. DO NOT CHECK THEM!!
16. In the Remote Preferences dialog box, click on the Options tab - it should be next to the Authenticate/Authentication tab.
17. In the Remote Preferences dialog box, on the Options tab, make certain that the Hierarchy Separator is / (a forward slash).
18. Click OK to create the account.

The account will be created and will appear in the Mulberry Servers window.

Step 2: Transferring your folders/messages from blue.unix to the CMS

The following may be done several times, as needed.

Please be aware that it is possible to put yourself over quota on the CMS (which can result in a delay in the delivery of email messages to you) using the following process. You can monitor your quota usage by:

Visiting the web site at: Central Mail Service Configuration

Logging in

Selecting the option that has to do with your quota

1. If needed, start Mulberry.
2. In the Servers window, find the mailbox that looks like a folder with a round magnifying glass on it. This is the place that contains all your CMS mailboxes (folders). It should look like:
3. Click on the plus sign next to the all folders mailbox.
4. Look in the Mulberry Servers windows for your blue.unix account.
5. Click on blue.unix
6. Click the Login button at the top of the Servers window
7. Login to your blue.unix account, using your U.Va. Computing ID (example: mst3k) and blue.unix password.
8. Double click on blue.unix in your Mulberry Servers window. This will cause a new window with your blue.unix files and folders to open.
9. Click on the folder you want to move to the CMS to select (highlight) it. You may select multiple folders to move if you like.
10. Drag the folder(s) you want to move to the Servers window until you see a line beneath the icon for all mailboxes - the line can appear between any of the existing mailboxes.
11. After you see the line, release the mouse button to drop the mailboxes onto the CMS.
12. For any folder that you want to see in your subscribed folder list (these are usually the folders that you actively use), click on the folder to select it (you may select several to do at one time) and then right click and select subscribe.

Remember, you cannot store files on the CMS, only messages.

Transferring Your Address Aliases from a Unix System to the Central Mail Service

Moving your aliases is a three-step process: on blue.unix, you need to use PINE to convert them to a format that the CMS will understand, then transfer the aliases to your own computer, then load the aliases into Mulberry.

If you use the Pine mailer, skip to Step 2.

Step 1: Converting your aliases to Pine addressbook format

Remember, if you use Pine to read your email on blue.unix and have your addressbook in that format, you can go to Step 2.

You must be logged on to blue.unix.virginia for the following steps.

If you are at the Unix prompt, type umenu. From Umenu:

1. Choose: 6) System Customization

2. Choose: 6) Mail preferences

3. Choose: 1) Change the default Mailer

4. Choose: 1) Pine

5. When you see the following:
   "If you have an old version of the mail configuration files corresponding to your newly selected mailer you may wish to install updated mail configuration files. Type yes to install new mail configuration files."
   Type: no

6. When you see the following:
   "Type yes to create an addressbook compatible with your new mailer from your old addressbook?
   Note: Typing "yes" will not destroy your old addressbook."
   Type: yes

7. Press the ENTER key, then exit from your Unix account.

Step 2: Transfer your .addressbook file to your microcomputer

1. Open up your secure FTP program (e.g. Fugu or SecureFX).

2. Establish a connection to your Unix account. You will need to enter your UVa Computing ID, your Unix account password, and the name of the machine (e.g. blue.unix.virginia.edu) as the host name.

3. Select the .addressbook file from your Unix account, and transfer it to your machine (either by clicking and dragging it over, or by selecting it and clicking Get File).

4. At this point, you may be prompted to rename the file. Choose a name which you will remember, and also note the location of the file on your hard drive. This is extremely important.

5. When the file is transferred, close your FTP session.

Step 3: Loading the addressbook into Mulberry

1. Open Mulberry.

   Information on using Mulberry addressbooks can be found at the web site at:

   http://www.itc.virginia.edu/desktop/email/mulberry/addressbooks.html

   To transfer the addresses into Mulberry, do the following:

2. In Mulberry, select Open Address Book from the Addresses menu. The Address Book folder appears in the Address Book Manager window. To open an address book, click the plus sign (+) next to the Address Books folder, then double-click your login name address book.
3. With your login name address book open, select Import Addresses from the Addresses menu, and from the drop down menu, select Pine.
4. In the Open window, find the Pine address book, .addressbook, where you put it on the hard drive of your computer when you moved it with your secure FTP program.
5. Double click on the .addressbook file. The names from your old Pine address book, including group addresses, are now added to your login name address book on the CMS.
6. Close the address book in Mulberry and re-open it.
7. When you exit Mulberry, you may be asked if you wish to save the changes you have made to your address book. To save these changes, select Yes.

Your address book is now transferred from your Unix account to the CMS. To be sure all addresses transferred correctly, check by double clicking on the address book into which you imported the addresses.

Note that group aliases that are mapped to full addresses rather than to other aliases will appear twice in the address book: once as part of the group alias and also as an individual alias. Do not delete the individual alias address, as this will remove the entry from the group alias.