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Mailman Frequently Asked Questions
In an attempt to help you located information more quickly, questions
have been grouped into categories. Some questions appear in more than
one category, so you may see, for example, question 4. in more than one
category. And, while some of the questions typically asked by members
may be of interest to list administrators and some of the questions typically
asked by list administrators may be of interest to list members, we have
attempted to group the messages into two separate categories:
Member Questions
Administrator Questions
The Mailman Glossary may also be of interest
to those seeking more information about this service.
Member Questions
- How can I find my list member password?
- Why do I need a list member password?
- Why do I get blocks of gibberish text at the end of
some digest messages?
- How can I find my list member password?
To learn your member password:
You will need to know your email adddress as it appears on the list.
If you do not know how your email address appears on the list, you can
have Mailman display that information or ask the list administrator
to provide it to you.
To have Mailman display the email addresses on the list (including your
own):
Go to the information page for the list for which you need to know your
address as it appears on the list. The web address for it will be similar
to:
http://list.mail.virginia.edu/mailman/listinfo/list_name
In the above, replace list_name with the name of the
list for which you want your member password.
Scroll to the bottom of the page.
Click on the Visit Subscriber List button in the Subscriber
section, if that option is available to you. Mailman should display
the addresses of the members of the list.
Note that the addresses may be displayed by substituting the word at
for the symbol @, as in: mst3k at virginia.edu
- you would need to specify this address to Mailman as mst3k@virginia.edu.
To request that the list administrator tell you your email address as
it appears on the list, send an email message to the administrator of
the list at the address:
list_name-owner@Virginia.edu
In the above, replace list_name with the name of the
list for which you want to learn how your address appears on the list.
In your message to the list administrator, request that the list administrator
send you your address as it appears on the list, telling the list administrator
the name of the list for which you need this information.
When you have your address as it appears on the list, go to the information
page for the list for which you need your list member password. The
web address for the page will be similar to:
http://list.mail.virginia.edu/mailman/listinfo/list_name
In the above, replace list_name with the name of the
list for which you want your member password.
Scroll to the bottom of that page.
In the box to the left of the Unsubscribe or Edit Options
button, put your email address, as it appears on the list.
Click the Unsubscribe or Edit Options button
On the member options page, scroll to the bottom and click the Remind
button beneath the words Password reminder
Your list member password wil be sent to the email mailbox
that receives messages for your address, as your address appears on
the list. The message you receive also will provide
a link that will take you directory to your Membership Options page
where you can make assorted changes to your subscription to the list.
Return to Member Questions beginning
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- Why do I need a list member password?
Your list member password allows you to change your membership information
(your email address, your member password, your name), to unsubscribe
from the list, to list the names of the other Mailman lists at U.Va.
of which this address of yours is a member, to change your list password
and to make changes to your subscription options - how you receive messages
from the list and which messages to receive.
Keep in mind that you need to click the appropriate button after making
a change. Also keep in mind that the button for the Subscription
Options section is located at the bottom of the page and is
labelled Submit Your Changes.
Remember to click the Log Out button when
you have completed making the changes you want, to prevent others from
accessing your membership configuration page and making changes to your
list membership that you have not approved.
Return to Member Questions beginning
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- Why do I get blocks of gibberish text at the end of
some digest messages?
The blocks of text are attachments. Common ones you might see
are digital signatures, which are normal text information. If
you are seeing those items as gibberish, you can request that
the digest be delivered in
MIME format. Information on making this change in your
list member configuration is available on the
web at:
http://www.itc.virginia.edu/desktop/email/mailing-lists/mm-member.html#memconfigform
under the link for:
MIME or Plain Text mode;
Return to Member Questions beginning
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Administrator Questions
Majordomo -> Mailman Commands
- Is there a table showing Majordomo commands
and the Mailman equivalents?
Display Member email addresses
- How can I obtain a list of all the email addresses
on my list?
Owner password
- I am a list owner who has forgotten my list password.
Can you tell me what it is?
Held Messages (see also Moderation)
- How can I determine why a message is held for review?
- How do I configure Mailman to stop holding some
messages?
- How do I configure Mailman to send those notices
about held messages only once a day?
- How do I authorize other people to be able to
review and dispose of held messages?
- People sending messages to my list are notified
that their messages are held for approval. How can I prevent this notice
being sent to them?
Extra headers and footers
- How do I disable the extra headers and footers
that appear on messages sent to members of my Mailman list?
Moderation (see also Held Messages)
- How does moderation (controlling the distribution
of messages to a list) work in Mailman?
- I want to control the distribution of messages
to my list. How do I moderate my list?
- I want some of my list members and a few specific
other individuals to be able to send messages to my list, but messages
from anyone else should be held for review and disposal. How do I configure
Mailman to limit the distribution of messages to list members in this
way?
Restrict authorized senders to U.Va.
- I want Mailman to accept messages from the members
of my list and messages from anyone at U.Va. but hold all other messages
for review and disposal. How do I configure Mailman to limit the distribution
of messages to list members in this way?
Restrict authorized senders to members of the list
- I want a members only list where Mailman will send
messages from anyone on my list, but will hold all other messages for
review and disposal. How do I configure Mailman
to limit the distribution of messages to list members in this way?
- Is there a table showing Majordomo commands and the Mailman
equivalents?
A table of Majordomo commands and the Mailman equivalents can be
found at:
http://www.itc.virginia.edu/desktop/email/mailing-lists/domo2mailman.html
Return to Administrator Questions beginning
Return to top of page
- How can I obtain a list of all the email addresses on my list?
As a list administrator, to display a list of all the email addresses
on your list:
From list administration web site at:
http://list.mail.virginia.edu/mailman/admin/list_name
(in the above, list_name represents the
name of your Mailman list)
Select:
Membership Management
Membership List
Scroll down the page until you see the end of the Membership List
on that page
Click on the link for:
Click here to show a text member list
The email addresses of the members of your list will be displayed
in a text box.
Return to Administrator Questions beginning
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- I am a list owner who has forgotten my list password. Can
you tell me what it is?
No one can tell you the password for your list, but if you send
an email message to: postmaster@virginia.edu,
tell postmaster the name of your list and ask to have its password
re-set, the postmaster can do this task for you. After the password
has been re-set, Postmaster will send you an email message that will
tell you the new list password. If you have a preference for what
you want the new password to be, please put that information into
your message.
Return to Administrator Questions beginning
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- How can I determine why a message is held for review?
The message that tells you that you have messages to be reviewed
sends you to your list's Administrative
requests for mailing list page whose address is similar
to:
http://list.mail.virginia.edu/mailman/admindb/list_name
(in the above, list_name represents the
name of your Mailman list)
After you have gone to the page and authenticated with your list
password, if there are held messages you will see a table that has
one row for each message sender.
In the left column of the table are options for what to do with the
message's distribution to list members as well as other options that
include forwarding the message to another address or adding the message
sender's address to a banned or approved sender list. In the right
column is a summary of the message which includes a link to a web
page that will allow you to see the complete message. The message
summary also usually includes the message subject, the message size,
the reason the message is held and the date/time the message arrived.
If you note the reason the message is held and the message size, those
two pieces of information may help you determine what Mailman option
needs changing.
Return to Administrator Questions beginning
Return to top of page.
- How do I configure Mailman to stop holding some messages?
If you are a Mailman list owner/administrator who has not restricted
the distribution of messages to list members (by moderating
your list, by creating a U.Va. only list,
or by creating a members only list) and find
that you regularly receive email notification that messages for your
list waiting for your review, check your list configurations to insure
that only those messages that truly need your review are held.
Three default configurations cause many messages to be held for approval.
Detailed information on each message is provided so that you will
understand why the default value was chosen and the implications of
changing the configuration. On your list's Administrative
requests for mailing list page you may see one of the following
reasons for a message being held:
Return to Administrator Questions beginning
Return to top of page.
...Message body is too big
Message body is too big indicates that the size of the message
and any attachments is larger than allowed by the current configuration
of your list.
The default limit for message size is 100 KB.
The default 100 KB limit is large enough to allow a message that
contains many, many pages of plain text to be delivered to all list
members. This setting was chosen to provide protection to the mail
system. Large messages to large lists have the potential to swamp
email servers. The 100 KB setting will cause any message with an
attachment to be held for review, including some larger spam and
virus messages, which should reduce the likelihood of spam or virus
messages being delivered to your list members.
To change:
From list administration web site at:
http://list.mail.virginia.edu/mailman/admin/list_name
(in the above, list_name represents the
name of your Mailman list)
Select:
General Options
Scroll down the page to find:
Maximum length in kilobytes (KB) of a message body. Use
0 for no limit.
Change:
The existing 100 to some reasonable value, to 0 (zero) for no message
size limit. If you noted the size of the message being held on your
Administrative requests for mailing list page,
you may be able to specify a reasonable value instead of using the
unlimited setting.
Click the Submit Your Changes button at the bottom
of the page.
If you have completed your list administration work, remember to
click the Logout button and close your browser.
Return to Administrator Questions beginning
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...Too many recipients to the message
Too many recipients to the messsage indicates the there are more
email addresses on the message than allowed by your list configuration.
The default limit is 10.
This setting was chosen to protect lists from spam messages that
are often addressed to many, many email addresses.
To change:
From list administration web site at:
http://list.mail.virginia.edu/mailman/admin/list_name
(in the above, list_name represents the
name of your Mailman list)
Select:
Privacy Options
Recipient Filters
Scroll down the page to find:
Ceiling on acceptable number of recipients for a posting.
Change:
The existing 10 to some reasonable value. To allow the automatic
distribution to your list members of any message irrespective of
the number of email addresses appearing in the To:, Cc: and Bcc:
lines of the message, you can set this value to 0 (zero). A setting
of 0 is not recommended.
Click the Submit Your Changes button at the bottom
of the page.
If you have completed your list administration work, remember to
click the Logout button and close your browser.
Return to Administrator Questions beginning
Return to top of page.
...Message has implicit destination
Messsage has implicit destination means that the name of the list
must appear in either the To; or Cc: header of a message sent to
your list. Should a message be held for this reason, the list address
appears only in the Bcc: field of the message or the message was
sent to a list of which your list is a member.
The default setting is No, which means that the list address can
appear in either the To: field or the Cc: field or the Bc: field
of the message and the message will be distributed to list members
without being held.
This setting was chosen to enable the smooth functioning of umbrella
lists - lists that have other lists as its members. If your list
is not a member of another list, you may want to change this setting
to Yes, so that messages sent to your list by putting the list name
in a Bcc: field are held for review. This approach sometimes thwarts
the distribution of spam email messages to members of your list.
With umbrella lists, setting implicit destination to Yes can be
problematic. In an umbrella list, a list has other lists as members.
Example: the list dept-staff is a member of the list dept-all. The
dept-all list is the primary list, the dept-staff list is the subordinate
list. Requiring an implicit destination means that messages sent
to the primary list (dept-all) will hold for review by list administrator
of the subordinate list.
To change:
From list administration web site at:
http://list.mail.virginia.edu/mailman/admin/list_name
(in the above, list_name represents the
name of your Mailman list)
Select:
Initial Options
Scroll down to find:
Must posts have list named in destination (to, cc) field?
Change:
Click No.
Click the Submit Your Changes button at the bottom
of the page.
If you have completed your list administration work, remember to
click the Logout button and close your browser.
Return to Administrator Questions beginning
Return to top of page.
- How do I configure Mailman to send those notices about held
messages only once a day?
To have mailman notify you daily when one or more messages have been
held for approval:
From list administration web site at:
http://list.mail.virginia.edu/mailman/admin/list_name
(in the above, list_name represents the
name of your Mailman list)
Select:
Initial Options
Scroll down to find:
Should the list moderators get immediate notice of new requests,
as well as daily notices about collected ones?
To Mailman, list owners/administrators are also list moderators.
The above is asking if all list owners/administrators as well as any
specified list moderators should receive these notices immediately.
The default setting is Yes.
Change:
Click No.
Click the Submit Your Changes button at the bottom
of the page.
If you have completed your list administration work, remember to
click the Logout button and close your browser.
Return to Administrator Questions beginning
Return to top of page
- How do I authorize other people to be able to review and dispose
of held messages?
Like the list administrator, list moderators will receive the notices
about held messages. They will be able to use the list moderator password
to review held messages. They have the authority to decide how held
messages are processed. List moderators have no other special abilities
with the list. They cannot change the configuration of the list. List
moderators cannot change membership in the list, other than their
own membership, if they are a member of the list. They cannot send
messages to the list unless they are an unmoderated
member or their email address appears in
the approved senders list.
From list administration web site at:
http://list.mail.virginia.edu/mailman/admin/list_name
(in the above, list_name represents the
name of your Mailman list)
Select:
General Options
Scroll down to find:
The list moderator email addresses. Multiple moderator addresses,
each on separate line is okay.
Change:
In the box, click and enter the email addresses of the people who
will have the ability to review and dispose of held list messages.
Click the Submit Your Changes button at the bottom
of the page.
Select:
Passwords
Scroll down to find:
Enter new moderator password:
Change:
In the box, click and enter a password that the list moderators will
use.
Find:
Confirm moderator password:
Change:
In the box, click and enter the same password that you entered into
the box after Enter new moderator password:.
Click the Submit Your Changes button at the bottom
of the page.
If you have completed your list administration work, remember to
click the Logout button and close your browser.
Return to Administrator Questions beginning
Return to top of page
- People sending messages to my list are notified that their
messages are held for approval. How can I prevent this notice being
sent to them?
If a message that is sent to the list is held for review, the message
sender is notified that the message is being held. This setting was
chosen so that message senders would know when delivery of their message
to a list had been delayed.
The default setting is Yes.
Yes means the sender will be notified if their message is held for
approval.
To change:
From list administration web site at:
http://list.mail.virginia.edu/mailman/admin/list_name
(in the above, list_name represents the
name of your Mailman list)
Select:
Initial Options
Scroll down to find:
Send mail to poster when their posting is held for approval?
Change:
Click No.
Click the Submit Your Changes button at the bottom
of the page.
If you have completed your list administration work, remember to
click the Logout button and close your browser.
Return to Administrator Questions beginning
Return to top of page.
- How do I disable the extra headers and footers that appear
on messages sent to members of my Mailman list?
The default configuration for Mailman lists causes each message sent
to the list members to be sent with:
extra headers
extra footers
The information contained in extra headers and extra footers and
how to disable them, if that is needed, are described in the disable
the extra headers and disable
the extra footers sections.
Return to Administrator Questions beginning
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...Disable the extra headers:
There are two types of added headers. The default setting for both
headers is Yes. The headers provide list members with web links
and email addresses that facilitate access to list information.
To change:
From list administration web site at:
http://list.mail.virginia.edu/mailman/admin/list_name
(in the above, list_name represents the
name of your Mailman list)
Select:
General options
Scroll down to find:
Should messages from this mailing list include the RFC
2369 (i.e. List-*) headers? Yes is highly recommended.
Change:
Click No.
Also find:
Should postings include the List-Post: header?
Change:
Click No.
Click the Submit Your Changes button at the bottom
of the page.
If you have completed your list administration work, remember to
click the Logout button and close your browser.
Return to Administrator Questions beginning
Return to top of page.
...Disable the extra footers:
There are two types of added footers. The footers provide list members
with web links and email addresses that facilitate access to list
information including the list owner, the name of the list and the
name of the computer where the list resides, as well as the web link
of the list information page.
To change:
From list administration web site at:
http://list.mail.virginia.edu/mailman/admin/list_name
(in the above, list_name represents the
name of your Mailman list)
Select:
Non-digest options
Scroll down to find:
Footer added to mail sent to regular list members
Change:
Highlight the text in box, and delete it.
Click the Submit Your Changes button at the bottom
of the page.
Select:
Digest options
Scroll down to find:
Footer added to every digest
Change:
Highlight the text in box, and delete it.
Click the Submit Your Changes button at the bottom
of the page.
If you have completed your list administration work, remember to
click the Logout button and close your browser.
Return to Administrator Questions
beginning
Return to top of page.
- How does moderation (controlling the distribution of messages
to a list) work in Mailman?
A moderated list is a list where the distribution of messages to
list members is controlled by designated individuals.
Mailman has four entities involved with moderated lists. For these
entities, Mailman uses the terms:
- list member
For a moderated Mailman list, the Mailman list member's email address
is in the list as either an unmoderated list
member (the email address has permission to send messages to
the list and have the messages distributed to list members without
review) or a moderated list member (messages sent from the list
member's email address are always held for review before distribution
to the list members.) Unmoderated list members
will have their list membership configuration show an unmoderated
status and will also be an approved sender
for the list.
- list owner/list administrator
A Mailman list owner/administrator can:
- manage the list, which includes changing the list configuration
subscribing/unsubscribing email addresses to/from the list membership
- review and dispose of held messages (i.e., act as a list moderator.)
The Mailman list owner/list administrator can send messages to the
list and have the messages distributed immediately to the list members
only if the Mailman list owner/list administrator is a member of
the list with unmoderated status or if the
list owner/list administrator is an approved
sender for the list.
- list moderator
A Mailman list moderator can review and dispose of held messages.
The Mailman list moderator has no other abilities with respect to
list management.
If a list has one or more individuals who function as Mailman list
moderators, the list should have a moderator password that differs
from the list owner/list administrator password.
Like the list owner/list administrator, a Mailman list moderator
can send messages to the list and have the messages distributed
immediately to the list members only if the Mailman list moderator
is a member of the list with unmoderated status
or if the list moderator is an approved sender
for the list.
- approved sender
A Mailman approved sender can send a message to the list and have
it distributed immediately to list members without other approval.
An approved sender has no other abilities with respect to list management
or review and disposal of held messages. A Mailman approved sender
is not required to be a member of the list.
When someone sends a message to a moderated list, if the sender's
email address appears in the list members as an unmoderated
member or appears in the approved sender
list, the message will be distributed immediately to all list
members. If the sender's email address does not appear in either of
these two areas, then the message is held until a list owner/list
administrator or a list moderator reviews
the message and decides how to dispose of the message.
Return to Administrator Questions beginning
Return to top of page.
- I want to control the distribution of messages to my list.
How do I moderate my list?
To create a moderated list, do the following:
From list administration web site at:
http://list.mail.virginia.edu/mailman/admin/list_name
(in the above, list_name represents the
name of your Mailman list)
Select:
Initial Options
Scroll down to find:
By default, should new list member postings be moderated?
Default is No.
Change:
Click Yes.
Find:
What to do with non-listmember email . . .
Default is Accept.
Change:
Click Hold.
Click the Submit Your Changes button at the bottom
of the page.
All new member ids added to the list will be moderated. If the list
has existing member ids before moderation is enabled, you will need
to set Emergency moderation of all list traffic.
in General Options to Yes and click the Submit
Your Changes button at the bottom of the General Options
page.
How to give one or more list members approval to send messages to
the list and have the message distributed immediately to the list
members is explained in Designating Unmoderated
List Members.
Information on adding email addresses to the approved senders list
can be found in this FAQ in the answer to the question: I
want some of my list members and a few specific other individuals
to be able to send messages to me list, but messages from anyone else
should be held for review and disposal. How do I configure Mailman
to limit the distribution of messages to list members in this way?
If needed, make appropriate changes to your approved senders list.
You may also want to make note of the information contained in People
sending messages to my list are notified that their messages are held
for approval. How can I prevent this notice being sent to them? section.
Return to Administrator Questions
beginning
Return to top of page.
...Designating Unmoderated List Members
If any of the list members should not be moderated, do the following:
Select:
Membership Management
Membership List
Find the email id of the list member who should not be moderated.
Change:
On the row where the email id appears, In the column labeled:
mod
click to de-select moderation for this individual.
Click the Submit Your Changes button at the bottom
of the page.
You should read the information in I
want some of my list members and a few specific other individuals
to be able to send messages to me list, but messages from anyone else
should be held for review and disposal. How do I configure Mailman
to limit the distribution of messages to list members in this way?
and, if needed, make appropriate changes to your approved senders
list.
If you have completed your list administration work, remember to click
the Logout button and close your browser.
Return to Administrator Questions beginning
Return to top of page.
- I want some of my list members and a few specific other individuals
to be able to send messages to me list, but messages from anyone else
should be held for review and disposal. How do I configure Mailman to
limit the distribution of messages to list members in this way?
Mailman requires an exact match between the way the message sender's
email address appears in the list as an unmoderated
member or in the approved sender list
to allow immediate distribution of a message sent to the list address.
Exact matches can be difficult here at U.Va. where people can have
multiple versions of their email address (examples: mst3k@virginia.edu,
mst3k@cms.mail.virginia.edu, mst3k@m.mail.virginia.edu, mst3k@hscmail.mcc.virginia,.edu)
as well as one or more email alias addresses (examples: mystery@virginia.edu,
mysteryt@virginina.edu). Sometimes, depending on the email client
(examples: Mulberry, Eudora, Web Mail, Pine) that is being used to
send the message, the person sending the message will have little
or no control over how the sender's email address on the message will
appear.
Fortunately, Mailman allows the use of "regular expressions" that
simplify the addition to the approved senders
list of the various email addresses a person here at U.Va. might have.
Each alias address for an individual must be added separately to the
approved senders list. Email addresses from outside U.Va. can be added
as they appear or with a regular expression to allow for all permutations
of addresses at that site.
Return to Administrator Questions
beginning
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...Adding U.Va. approved senders
To use a regular expression to add to the approved senders
list all permutations of a U.Va. email address (example: mst3k), you
will:
From list administration web site at:
http://list.mail.virginia.edu/mailman/admin/list_name
(in the above, list_name represents the
name of your Mailman list)
Select:
Privacy options
Sender filters
Scroll down to find:
List of non-member addresses whose postings should be automatically
accepted.
Click in the box and add a regular expression similar to the following
for each U.Va. person that you want to be able to send messages
to the list without review even if their email address is an umoderated
list member:
^UVa_Computing_ID@.*virginia.edu
Description of the above:
Begin the line with a caret (^), followed by the U.Va.
Computing ID (example: mst3k), an at symbol (@), a period (.), an
asterisk (*) and end with "virginia.edu".
Example:
^mst3k@.*virginia.edu
This regular expression tells Mailman that for the specified id,
any email address that ends with virginia.edu is a match.
Return to Administrator Questions beginning
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... Adding non-U.Va. approved senders
As other sites on the Internet sometimes use varying email addresses
for people in their domain, if you have a non-U.Va. approved sender/list
member, you should add to the approved senders list an regular expression
that will allow Mailman to recognize all permutations of their email
addresses.
From list administration web site at:
http://list.mail.virginia.edu/mailman/admin/list_name
(in the above, list_name represents the
name of your Mailman list)
Select:
Privacy options
Sender filters
Scroll down to find:
List of non-member addresses whose postings should be automatically
accepted.
Click in the box and add a regular expression similar to the following
for each non-U.Va. person that you want to be able to send messages
to the list without review even if their email address is an umoderated
list member:
^emailid@.*somewhere.net
Description of the above:
Begin the line with a caret (^), followed by the non-U.Va.
email id (example: msthreatre), an at symbol (@), a period (.),
an asterisk (*) and end with the person's domain information, which
is typically the last two parts of their email address.
Example: for the address: mstheatre@comp.name.somplace.net, use:
^mstheatre@.*someplace.net
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... Adding U.Va. Email Alias Addresses
Each alias address for an individual must
be entered separately with no special formatting.
From list administration web site at:
http://list.mail.virginia.edu/mailman/admin/list_name
(in the above, list_name represents the
name of your Mailman list)
Select:
Privacy options
Sender filters
Scroll down to find:
List of non-member addresses whose postings should be automatically
accepted.
Click in the box and add unchanged the email alias address for each
U.Va. email alias address (example: mystery@virginia.edu), that you
want to be able to send messages to the list without review, even
if the person's email address is an umoderated list member:
email_alias_address@virginia.edu
Description of the above:
Enter the person's U.Va. email alias address followed by
an at symbol (@) followed by "virginia.edu".
Example: for the alias: mystery@virginia.edu, enter:
mystery@virginia.edu
When you have entered all the email alias addresses to the approved
senders list, click the Submit Your Changes button
at the bottom of the page.
If you have completed your list administration work, remember to
click the Logout button and close your browser.
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- I want Mailman to accept messages from the members of my list and
messages from anyone at U.Va. but hold all other messages for review
and disposal. How do I configure Mailman to limit the distribution of
messages to list members in this way?
To restrict distribution of messages to your list those senders who
are list members or who have an email address that ends with "virginia.edu",
you will need to moderate your list, add to
the approved senders list a regular expression for each non-U.Va.
list member, and add a regular expression that accepts messages
from any address ending with "virginia.edu".
As list membership changes, you will need to delete from the approved
senders list the regular expression email addresses and email aliases
for any list member who leaves the list, and add to the approved senders
list the regular expression email addresses and email aliases for
any new list members. If your list membership changes often, maintenance
for a members only list can be time consuming.
To configure your list so that messages from list members and any
sender whose email address ends in "virginia.edu" are the
only messages distributed immediately to the list members, do the
following.
- Moderate your list.
- Add the non-U.Va. list members to
the approved senders list.
- Add a regular expression to accept messages from any email address
that ends with "virginia.edu" by doing the following.
From list administration web site at:
http://list.mail.virginia.edu/mailman/admin/list_name
(in the above, list_name represents
the name of your Mailman list)
Select:
Privacy options
Sender filters
Scroll down to find:
List of non-member addresses whose postings should be
automatically accepted.
Click in the box and put the following regular expression into
it:
^.*@.*virginia.edu
What you type must match exactly what is shown.
Description of the above:
Begin the line with a caret (^), followed by a period
(.), an asterisk (*), an at symbol (@), a period (.), an asterisk
(*) and end with "virginia.edu".
This regular expression tells Mailman that any id in the virginia.edu
domain is an approved sender for the list.
Click the Submit Your Changes button at the
bottom of the page.
If you have completed your list administration work, remember
to click the Logout button and close your browser.
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- I want a members only list where Mailman will send messages
from anyone on my list, but will hold all other messages for review
and disposal. How do I configure Mailman to limit the distribution of
messages to list members in this way?
You establish a members only list by moderating
your list and by adding to the approved
senders list a regular expression for each list member's email
address and each member's alias addresses.
As list membership changes, you will need to delete from the approved
senders list the regular expression email addresses and email aliases
for any list member who leaves the list, and add to the approved senders
list the regular expression email addresses and email aliases for
any new list members. If your list membership changes often, maintenance
for a members only list can be time consuming.
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