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Mailman Mailing Lists
Mailman upgrade to 2.1.6 on November 6, 2005
Mailman mailing lists are available to support the academic, research
or administrative purposes of the University of Virginia. Lists are available
for CIO student organizations. We cannot offer lists to people who are
not members of this community.
When working with a mailman list,
as list administrator you will:
- access the list administration web site for your list by going to
the web site whose name is similar to:
http://list.mail.virginia.edu/mailman/admin/list_name
In the above, replace list_name with the name
of your list.
- The first page you see will require you to enter your list password.
Type the password for your list into the box following the words: List
Administrator Password: and click on the Let me In
button.
- Make desired changes by making selections on the appropriate pages.
- On each page where you make a change, use the Submit Your
Changes to have the selected changes stored.
- After selecting and saving all changes, click Logout
on your list administration page and then close your browser.
If you do not Logout and close your browser after changing
your list, others could gain access to your list pages and change its
configuration/membership.
To Create a Mailman
Mailing List at U.Va.:
- You must be a current member of the University of Virginia community
- student, faculty or staff. We cannot offer lists to people who are
not members of this community.
- The list must be related to the mission of the University - lists
are typically created for academic, research and administrative purposes,
including lists for student groups that have CIO (Chartered Independent
Organization) status.
- Should you want your
list archived (where every message to the list is stored and accessible
via the internet), you need to:
- have your list created
and then
- write to: postmaster@Virginia.edu.
Tell postmaster the name of your list and that you would like to
have postings to it archived. Postmaster will make the change to
archived format and will let you know when the change has been completed.
After a list has been created, you have requested archiving for
it, and you have been notified that archiving is in effect for it,
you may begin to add members to it, etc.
The easiest way to create a list is by using the web form at:
https://list.mail.virginia.edu/mmreq/mmreq.html
Lists are created only for members of the U.Va. community. To use the
form, you must appear in the public database that is available through
the People Search function on the U.Va.
web site.
If you do not appear in the public database or have other difficulty
using the form, please send your request for your list to: postmaster@Virginia.edu,
including the information needed to create the
list.
All new lists will be created as Mailman mailing lists.
When you request a
list via an email message to postmaster@virginia.edu,
you will need to include the following information to create the list:
- List name
- Owner id
- List password
- List purpose
- Number of list members
Details for these are as follows:
- List name -
The name your list will have.
The name space for mailing list names coincides with the UVa Computing
ID name space. For this reason, names in one of these forms -- aa, aaa,
aa9z, and aaa9a -- are unavailable for list names.
List names should consist of letters, numbers and hyphens and begin with
four alphabetic characters. Underscores
may also be used, but sometimes do not appear well in World Wide Web
links.
List names cannot be widely generic within the UVa community. Choose
a name that describes the group that will use the list and cannot be
interpretted to reflect another group. We will not give, for example,
a list name of history to someone in the Math Department who
is interested in the history of mathematics.
Departmental lists should include a departmental identifier in the list
name.
Class lists should include the Registrar's Course ID. The name needs
to be unique to the class, so some qualifier (section number, instructor
name, course topic) is often appended to the Registrar's Course ID number.
List names for student groups need to reflect that purposes of the group
and avoid being overly broad.
Examples of list names are:
uvacycling-club
qwrt600-madscientists
The list name can be as long as you like, but those sending messages
to the list will have to enter every letter of the list name, so try
to limit the name to a reasonable length.
- U.Va. Computing ID
of one person who will be maintaining the list (the Mailman list owner/maintainer).
The Mailman list owner oversees the day-to-day operation of the list
and is usually the first point of contact for list members should difficulties
with the list arise. This person receives the mail delivery errors for
the list and, when needed, works with postmaster to resolve list problems.
- A password
for the list. As the list password is the primary means you have to
prevent someone else from making configuration/membership changes to
your list, we recommend:
- The list password be at least six characters in length
- The password contain one or more punctuation characters and/or
numbers and some of these should be internal.
- Characters you may not use include: * ' " % !
# $ ? / \ @ ^ & ( ) + = { } [ ] | : ; < >
Example: sw,eet1
The only persons needing to know the list password are the Mailman
list owner and, if the list has a moderator, the list moderator.
- The purpose
of the list - for what will the list be used?
All mailing lists on ITC computers must be affiliated with the professional,
scholarly and academic endeavors of the students, faculty and staff
of this institution; recreational lists are not created. Activities
of student groups that are
Contracted Independent Organizations (CIOs - a designation that
is given following completion of paper work through the Dean of Students
Office are considered to be a part of the academic process and are created.
Some student groups, like Student Council, have special status and are
also allowed to have lists. Graduate students are considered faculty
for those lists that are associated with courses they are teaching.
If the mailing list is for a student group, please tell us whether
or not your group is a CIO (lists for students are created for CIO
groups only) Graduate students who would like lists for academic discussion
groups among their peers, to use in preparation for examinations,
etc., need to specify these types of activities as the purpose of
the list when the list is created.
- We recommend Toolkit lists for class lists.
If this request is for a class list that you want created as a Mailman
list, remember to include a statement that you are aware of the Toolkit
option for class lists but prefer a Mailman mailing list for your
class at this time. Should you create a Mailman list for a class,
FERPA (the Family Educational Rights Privacy Act) requires that you
configure the list so that no one (even the students in the class)
can see the class roll. This setting can be made after the list has
been created and may be made, after the list has been created, by:
- Accessing the list administration web site for your list by
going to the web site whose name is similar to:
http://list.mail.virginia.edu/mailman/admin/list_name
In the above, replace list_name with
the name of your list.
- The first page you see will require you to enter your list password.
Type the password for your list into the box following the words:
List Administrator Password: and click on the
Let me In button.
- Then select:
Privacy Options ->
Subscription Rules ->
Who can view subscription list ->
List admin only should be selected.
Click Submit Your Changes to save the change
and, if you have completed all configurations, click the Logout
link.
-
The number
of people who will be members of the list (estimates are
fine)
A note about list configuration
options:
All Mailman lists are created so that anyone who knows the name of the
list can:
- subscribe to it
- send a message to it
- obtain the email addresses of the list members.
The list owner can change these settings and is responsible for configuring
the list to meet their needs after list has been created. For complete
details and options for configuring your new list after it has been created,
please see the Mailman documentation regarding:
New list owners are also encouraged to read the information regarding:
Deleting Mailman Mailing Lists
To delete a Mailman mailing list at the University of Virginia, send
an electronic mail message to:
postmaster@Virginia.edu
and provide the postmaster with:
- the name of the list, and
- request that it be deleted.
Note: if you are not the owner of the list, the postmaster will want
to know why you are making this request and what authorization you have
to close the list.
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