Membership in Lists
Membership in many lists at U.Va is voluntary. This means that for most
lists at U.Va., you cannot be forced to remain a member of the list. However,
some classes require list membership. Departments also sometimes require
list membership for staff and students affiliated with the department.
If your instructor or department requires list membership, you must remain
a member of the list until you receive permission from the list owner
to leave the list.
Participating in Lists
Participation in electronic mail lists is normally intended for people
who are members of the list: if you are not a list member, you should
avoid sending a message to the list unless the list owner invites you
to send a message to the list.
List of Lists
As most of U.Va.'s lists have a local orientation and list owners have
had problems with those not in this community joining local lists and
then disrupting the lists, ITC has decided that we will not publish a
list of lists for U.Va. Lists that have a wider-than-U.Va. orientation
are professionally-related and information about these lists is disseminated
via the professional organizations affiliated with these lists.
Using Other Departmental or Special Audience
Lists
Some members of the U.Va. community ask for the names of lists that are
associated with one or more departments or other special audiences. As
these lists usually exist for purposes of departmental business or for
communication among the individuals in the special audience, ITC does
not, at the present time, provide the names of departmental lists to members
of the U.Va. community.
If you are a member of the U.Va. community who would like to send a message
to a departmental list or other special audience list of which you are
not a member, you should contact the owner of the list either by phone
or in person to:
- Tell the list owner who you are and the topic of the message you want
to send to members of the department.
- Ask if the list owner objects to your sending this message via their
list.
- If the list owner has no objections to your sending this message to
their list, ask for the list name.
- Send your message to the list.
If you have received permission to send your message to more than one
departmental list, we ask that you send your message to each department
in a separate mailing, instead of addressing many departments with one
message. This approach will avoid having a recipient of the message use
"reply-all" to send a message that has not been approved for
distribution to all other recipients of your message. You may send your
message to all lists in one department at a time, addressing it to the
faculty list, the staff list, the graduate student list and the undergraduate
student list (if these exist and are your intended audience).
For example, should you have approval to send your message to both the
English Department and the Art Department, you should avoid sending your
message to both departments in one message. Instead, use two messages
for this: one message to English, another message (with the same text)
to Art.
This procedure should be followed for each message you want to send to
a list. Do not assume a blanket permission because you have once been
offered the privilege of sending a message to a list one time.
Inappropriate Messages to a List
Mailing lists at the University of Virginia are created to promote communications
that will facilitate the work and mission of the University. Should you
receive a message via a mailing list that seems out-of-character for the
list purpose, please contact the owner of the list. At the University
of Virginia, you can do this with a message to:
listname-owner@Virginia.edu
where listname is the name of the Mailman mailing list from which you
have received the message.
List owners may contact postmaster@Virginia.edu for assistance in dealing
with disruptive messages that are distributed to their lists.
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